(A) Membership. The Commission shall consist of five members, four being officials of the city and one nonofficial. No member shall be paid or granted any salary or compensation from the city. The members of the Commission shall be appointed by the Mayor and shall serve until their successors are appointed and qualified, unless removed from the Commission. The four official members shall consist of representatives from:
(1) Greenfield Police Department.
(2) City Engineer.
(3) Greenfield Street Department.
(4) Common Council.
(B) Terms. The terms of the nonofficial member shall be for a two-year period.
(C) Ex-officio members. The Mayor or his appointee shall serve as Chairman of the Commission and as an ex-officio member without vote. The Commission is authorized to appoint any additional members without voting privileges as ex-officio members of the Commission by majority vote of the Commission at any meeting where a quorum is present.
(D) Secretary. The Chairman of the Commission shall appoint the Secretary of the Commission. It shall be the duty of the Secretary to:
(1) Send all notices for the meeting of the Commission;
(2) Keep and preserve the minutes;
(3) Have custody and keep all documents and papers filed with the Commission;
(4) Advise and consult with the Mayor, City Council, and city officials as to the work and recommendations of the Commission and its committees;
(5) Work with organized community groups and others to carry forward all plans and policies of the Commission as to accident prevention which may be approved by the Commission; and
(6) Perform such other duties as may be prescribed by the Commission.
(E) Meetings. The Commission shall meet at least once each month, and shall meet on the call of the Chairman or on call by a majority of its members.
(F) Quorum. Three members shall constitute a quorum.
