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 Greenfield
 Code of Ordinances
 Title III. ADMINISTRATION
 Chapter 30. GENERAL PROVISIONS
 GENERAL PROVISIONS

  § 30.07.3. CREDIT CARD POLICY.  

Latest version.
  • The city is authorized to hold and maintain a credit card account for the use of its officials and employees for city business only, upon the following terms and conditions:
    (A) All cards shall be maintained and monitored by either the Mayor or Clerk-Treasurer. After any use, the credit cards shall be returned to the Mayor or Clerk-Treasurer.
    (B) The Mayor or Clerk-Treasurer may authorize a city official or employee to use the credit card for city business only. The credit cards shall be returned to the Mayor or Clerk-Treasurer after each use together with all documentation and receipts regarding the use of the credit card.
    (C) Upon request by a city official or employee, the Mayor or Clerk-Treasurer may issue the credit card for use and shall keep a record showing the date of issuance, date of return, and purpose of the expense.
    (D) All claims for payment must be properly itemized and documented. Improper charges or improperly itemized and documented charges as well as all interest, carrying charges or penalties, shall be the personal responsibility of the individual user. The Clerk-Treasurer is authorized to pay any annual maintenance fee for the credit card account.
    (E) The below-referenced departments and elected officials are authorized to maintain and use the number of credit cards with corresponding credit limits as shown below. The Clerk-Treasurer is authorized to apply in the city’s name to the bank for such Visa and/or Mastercard Charge credit cards for commercial and business use by the city’s officers and employees. Further, the city is authorized and empowered to pay all indebtedness incurred by the use of such credit cards, whether such use is authorized or unauthorized, including all indebtedness incurred under the prior resolutions. Further, the bank is authorized to rely upon this resolution until written notice of its revocation is delivered to the bank and that the authority granted by this resolution will apply with equal force and effect to the successors in office to the officers herein named.
    Name on Account and on Card
    Billing Address
    Number of Cards
    Credit Limit per Dept.
    Mayor City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    2
    $5,000
    Clerk-Treasurer City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Parks & Recreation City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    3
    $5,000
    Wastewater & Water City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    3
    $5,000
    Fire Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    2
    $5,000
    Police Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Power & Light Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Street Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Planning Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Engineering Dept. City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Animal Management City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    Information Technology City of Greenfield
    10 S. State St.
    Greenfield, IN 46140
    1
    $5,000
    (Res. 2004-19, passed 12-16-04; Am. Res. 2009-9, passed 11-18-09)